AbbVie Assistant, Administrative III in Cambridge, Massachusetts

Description:

  • Key Responsibilities Include: *

    • Provides general administrative support to include scheduling meetings and managing calendars, coordinating travel and processing expense reports, and other administrative duties as appropriate. May provide back up support to higher-level management as needed.
    • Responsible for compliance with applicable Corporate and Divisional Policies and procedures. Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
    • Interacts with high-level executives and handles confidential or business-sensitive information. Will also coordinate with other administrative assistants from different business groups within the company as well as team admins located at various sites.
    • May include some support for tracking budget expenditures.
    • Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
    • Orders office supplies such as business cards, stationary, etc.
    • Uses and understands Microsoft Office Suite, Delta View and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable).
    • Coordinates new employee office set-ups and onboarding.
    • May train/coordinate work for new administrative assistants.
    • Operates with general instruction and some supervision.
    • May support team members at more than one site, including remote team members

Qualifications:

Basic:

  • High School diploma or equivalent. Some college preferred.
  • 1 years previous admin experience or equivalent.
  • Basic to intermediate knowledge of Microsoft Office Suite, Delta View, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook and understanding of business processes and requirements.

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Job Classification: Experienced
Job: ADMINISTRATIVE SERVICES
Primary Location: USA-Massachusetts-Cambridge
Organization: Research & Development
Schedule: Full-time
Shift: Day
Travel: No
Req ID: 1706819

Equal Opportunity Employer Minorities/Women/Veterans/Disabled